Procurement
Supplier proposal summary
PR-SUPPLIER-SUMMARY-v3
Bounded summary of supplier proposals into approved fields only. Confidential pricing and personal data remain at source.
- Uses
- 142
- Cost index
- 0.12×
Step 1
Prompt intake
Read-only summary of the submitted request
Submitted prompt route
Summarise four supplier proposals and surface trade-offs to support a budget allocation route for the Civic Works Framework.
Requesting team
Strategic Procurement
Project context
Q3 supplier consolidation — Civic Works Framework
Intended decision support
Budget allocation route — advisory, not autonomous
Prompt purpose
Bounded summary + budget rationale draft
Risk level
Medium
Estimated budget impact
£420,000
Requested model route
GPT-class large model, single-shot, full proposal corpus
Submitted at
2026-02-14T09:12:00Z
Step 2
Evidence boundary
What the prompt route may see · what stays at source
Available to prompt route
Shared evidence · 5
metadata + refs only
- Approved project summaryev:approved_project_summary
- Role-approved budget contextev:role_approved_budget_context
- Supplier scoring summary (rolled-up)ev:supplier_scoring_summary
- Procurement policy referenceev:policy_reference
- Prior approved prompt pattern refev:prior_approved_pattern
Withheld / internal only
Withheld evidence · 6
stays at source
- Raw supplier fileswh:raw_supplier_files
- Personal data of bidderswh:personal_data
- Confidential pricing detailwh:confidential_pricing_detail
- Private board noteswh:private_board_notes
- Unbounded prompt transcriptswh:unbounded_prompt_transcripts
- Confidential vendor credentials and provider call logswh:vendor_credentials_and_call_logs
Step 3
Model route and budget rationale
Reuse approved pattern + low-cost model + human approval
Recommended route
Reuse approved pattern + low-cost model + human approval before decision
Pattern PR-SUPPLIER-SUMMARY-v3 covers this workflow at ~12% of the cost of a fresh large-model call. Human approval is required before any budget allocation is recorded.
Alternatives considered
- No LLM needed — deterministic scoring suffices
- Reuse approved prompt patternpreferred
- Small model sufficient (summarisation only)
- Specialist model required (procurement-tuned)
- Human review required before any model output
- Refuse / escalate — risk threshold exceeded
Step 4
Authority gate
Approve · Refuse · Use existing pattern
Acting as
Prompt Governance Reviewer
Authority gate · KATLAS signs the chosen action
Step 5
KATLAS-signed receipt
Action outcome · signer · node timestamp · CAR block
Step 5 · Awaiting authority gate
A KATLAS-signed receipt will appear here once a governed action is taken.
LLM budget discipline
When can PromptCierge avoid another LLM call?
As decision routes consolidate, PromptCierge can recommend fewer LLM calls — replacing repeated prompting with approved patterns, deterministic checks and governed reuse.
Pattern already approved
Repeated request matches an approved prompt pattern — reuse, do not regenerate.
Deterministic rule is sufficient
If a rule, lookup or scoring formula answers it, an LLM call adds cost without value.
Prior approved route answers it
If a prior governed route already answered the workflow need, link to it.
Human approval first
If human approval is required before model output is useful, gate before calling.
Smaller model is enough
Low-risk summary work usually runs on a small model at a fraction of cost.
Refuse or escalate
High-risk requests should be refused or escalated — not pushed to a model.
Approved pattern library
Reusable, governed prompt patterns
PromptCierge learns from approved prompt patterns, outcomes and receipts — not from uncontrolled private prompts.
Policy
Policy diff explainer
PR-POLICY-DIFF-v2
Plain-language diff between policy revisions; cites clauses only.
- Uses
- 87
- Cost index
- 0.08×
Risk
Risk triage rationale
PR-RISK-TRIAGE-v1
Rules-first triage; LLM only used when rules abstain.
- Uses
- 63
- Cost index
- 0.04×
Public Records
FOI response draft
PR-FOI-DRAFT-v4
Bounded FOI draft; withholds Schedule-2 exempt material.
- Uses
- 211
- Cost index
- 0.18×
Funding
Grant application scoring brief
PR-GRANT-SCORE-v2
Scores grant applications against published criteria only.
- Uses
- 54
- Cost index
- 0.09×
Operations
Governed meeting minutes
PR-MEETING-MIN-v6
Public-safe minutes from approved recording sources only.
- Uses
- 318
- Cost index
- 0.05×